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2020 Nominee

Terms and Conditions for The Everest Experience

 

Note you are booking The Everest Experience based on our standard terms and conditions with the following amendments.

 

Payment

 

  • A deposit of £700.00 is due on booking with the balance of £1,530.00 due by Friday 01 May 2020. Failure to pay the balance in time will initiate a reminder email, you will then have 2 weeks to pay the balance, if after two weeks the balance has not been paid we will initiate a cancellation, cancellation policy will apply.

Cancellation Policy:

  • Cancellations up to 12 weeks prior to departure will receive a full refund minus any fees paid to flight operators and tour company, any refund from said companies will be returned less £50 fee per person

  • Cancellations between 12 and 8 weeks prior to departure will receive a full refund minus any fees paid to flight operators and tour company, any refund from said companies will be returned less £250 fee per person

  • Cancellations between 8 and 4 weeks prior to departure will receive a 50% refund 

  • Cancellations after 4 weeks will not be eligible for a refund

  • If the event is cancelled in the event of a natural disaster, civil unrest, airport closures or other unforeseen events beyond our control we will work with you to reschedule the dates. If you are unable to reschedule our regular cancellation policy applies.

Travel and Medical Insurance

  • Proof of travel insurance is mandatory before starting the trek. Standard policies often only cover medical evacuation to 4000m so make sure the policy you get covers trekking as an activity up to 6000m. Some policies require that you pay for evacuation in Nepal up front and will reimburse you when you get home and submit the documents. Evacuation can cost up to *$5000 so make sure that your policy will actually pay for any expenses while you are travelling. You only need to be covered on the policy for the days you will actually be trekking. The Mountain Men strongly encourages you to call your insurance company and check specifics before you arrive in Nepal. We don't endorse any particular insurance company. Your policy will also need to cover "climbing" as an activity.

  • It does not happen often but if you are evacuated and want to make an insurance claim its mandatory to get a hospital report in Nepal as soon you get off the mountain. Often, trekkers with altitude sickness feel better once they get to a lower elevation, but it's important to get the proper medical documentation for claims. The hospital will charge you a fee of *$150 for the medical report required by your insurance. You are responsible for any evacuation or medical bills that are incurred in Nepal. Most insurance companies will cover these costs for you before you leave the country, but some will want you to pay all costs out of pocket and then reimburse you. We suggest that you check your insurance policy and ensure that they will cover all costs upfront in the event of an evacuation.

  • Some insurance policies will cover trip interruptions. This type of policy is useful in the event your Lukla flight is cancelled and you end up having to book a helicopter or even have to rebook your international flight. Our team will help you in obtaining any documentation requested by your insurance company.

  • It is the individuals responsibility to ensure they have adequate travel and medical insurance which includes cancellation insurance. Failure to have correct insurance in place may result in the individual not being able to complete the trek, in this instance any costs associated will be borne by the individual and not deemed the responsibility of The Mountain Men Ltd and no refund will be applicable.

* $ = US Dollars

Passports

  • You must have 6 months validity on your passport on entry to Nepal, failure to do so may result in you not gaining entry and being returned home, in this event you will be liable for any additional costs incurred during this process. 

  • In the event you are refused entry to Nepal for any reason The Mountain Men Ltd will not be responsible for any additional costs nor will a refund be applicable.

Inoculations 

  • You will need to be inoculated against Hepatitis A, Typhoid, and Meningitis.

  • Boosters are also recommended for Tetanus, Polio, Mumps, and Measles.

  • You may also consider inoculations against Japanese Encephalitis, Hepatitis B, and Rabies.

  • Please consult with your gp in good time as to what inoculations you require.

Accommodation

  • Your accommodation is included throughout and will be hotel whilst in Kathmandu and tea houses (or similar) when on trek.

Behaviour and Conduct

  • It is incumbent on the individual to behave responsibly throughout, any consequence of poor behaviour such as refused to fly, refused entry to Nepal etc will be deemed the individuals responsibility and The Mountain Men Ltd will not be held liable, any costs associated with such behaviour will be borne by the individual and in the event travel is not complete or you are unable to complete the trek no refund will be applicable. 

Fit to Travel and Trek

  • It is the individuals responsibility to ensure they are fit to travel and to complete the trek, in the event you are unable to do so any additional costs incurred will be borne by the individual. If you fail to complete the trek due to any condition no refund will be applicable.

Kit and Equipment

  • A suggested kit list is available on request, please ensure you have adequate clothing and equipment to complete the trek

This amendment to our standard terms and conditions is subject to review and you are advised to ask if you have any question regarding terms and conditions not covered here or in our standard terms and conditions.